Scottish Children's Reporter Administration: SCRA's Publication Scheme

1.   General Information
2.   Access to Information
3.   Management
4.   Finance
5.   Corporate Planning
6.   Policy and Guidance
7.   Human Resources
8.   Health and Safety
9.   Property
10. Information Services
11. Publications and Related Materials
      Annex 1: Contact Information

1. General Information

This class covers general information about SCRA for the general public. This includes contact details, complaints procedures, and facts and figures on the numbers of children referred to the Reporter.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Name and address	Headquarters address	SCRA Ochil House Springkerse Business Park Stirling FK7 7XE	Publication Scheme	None
Board members	Names of SCRA’s Board members	See SCRA’s Board page	Website	None
Senior managers	Names of SCRA’s senior managers	See Senior Management page	Website	None
Contact information	List of contact details for SCRA’s Regional and local offices, including office opening hours and dates of closure.	See Contact Us page	Website	None
Complaints	SCRA Complaints policy and procedure, including contact details	See Complaints page and Annex 1 - Contact information	Publication Scheme/Website	None
Freedom of Information contact	Central point for Freedom of Information enquiries	See Annex 1 – Contact Information For further information see FOI page	Publication Scheme/Website	None
Publication scheme	Name and contact information for the senior official responsible for meeting SCRA’s publication scheme obligations	See Annex 1 – Contact Information	Publication Scheme	None
Data Protection contact	Central point for Data Protection enquiries	See Annex 1 – Contact Information For further information see FOI page	Publication Scheme/Website	None
Practice	Central point for enquiries on practice guidance	See Annex 1 – Contact Information	Publication Scheme	None
Facts and figures	Information on the Children’s Hearings System, SCRA, and children referred to the Reporter.	See Children’s Hearings System page, About SCRA and Publications page Also refer to section 11 of this Publication Scheme Online Statistical Service	Website	None	All data is aggregated to protect identities of children, as required by the Data Protection Act 1998.

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2. Access to Information

This class explains how to request information from SCRA under the Freedom of Information ( Scotland ) Act and the Data Protection Act.

Sub-classes	Class definition	Examples/Comments	Manner	Fee
Freedom of Information requests	Relevant contacts in SCRA	See Annex 1 – Contact Information For further information see FOI page	Publication Scheme/Website	None
Freedom of Information policies	SCRA’s policies and procedures on FOI (making complaints, management of publication scheme, exemptions, briefing materials for staff	See Introduction to SCRA's Publication Scheme and Guidance for staff to dealing with requests for information	Publication Scheme	None
Personal information requests	Subject access requests under the Data Protection Act – relevant contacts in SCRA	See Annex 1– Contact Information For further information see FOI page	Publication Scheme/Website	None
Data Protection policies	SCRA’s Data Protection policies and procedures(procedures for dealing with subject access requests, DPA 1998 Guidance for staff)	Data Protection Starters for Ten Summary of Data Protection Act Subject Access Requests Flowchart and Notes are currently under review, for further information please contact inforequest@scra.gsi.gov.uk For further information see FOI page	Publication Scheme/Website	None
Information sharing policies	SCRA’s wider information sharing policies	SCRA’s Information Sharing Policy is currently under review, please contact inforequest@scra.gsi.gov.uk for further information	Publication Scheme	None

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3. Management

This class covers information on how SCRA is managed and how organisational decisions are made. It includes information on the legal status of SCRA.

Sub-classes	Class definition	Examples	Manner	Fee	Notes
Legal framework	Information on how SCRA was established and its standing from a legal perspective	Management Statement and Financial Memorandum (Scottish Government, 2007) Policy and Financial Management Review (Scottish Government, 2002)	Publication Scheme Publication Scheme	None
Board	SCRA’s Board Members	For details of members, Register of Interests, Board Papers and Minutes see SCRA’s Board page For members remuneration see Annual Accounts 2008/09	Website	None	Some of this information may be exempt.
Conflicts of interests	SCRA’s conflict of interests policy	SCRA Board Members’ Code of Conduct	Website
Organisational structure	Description of SCRA’s management units and how they relate to each other	SCRA’s organisational charts for Senior Management, Corporate Development, Finance, Children’s Services, Regional structures are currently under review, for further information please contact inforequest@scra.gsi.gov.uk	Publication Scheme	None
Major committees	Membership, remits, minutes and papers of meetings	See Senior Management page and Committees page	Website	None	Some of this information may be exempt.

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4. Finance

This class covers information on SCRA’s strategy and management of resources. SCRA’s Finance Directorate provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities.

Sub-classes	Class definition	Examples	Manner	Fee
Financial statements	SCRA’s Annual Accounts	Annual Accounts for 2008/09 have been published separately to the Annual Report Previous years’ accounts are available from SCRA’s Annual Reports - Annual Report page of Publications section	Website	None
Policies	Finance related policies that do not fall into the classes of information	Fraud Protection Policy Risk Management Policy Scheme of Budgetary Delegation Financial regulations	Publication Scheme	None
Senior staff remuneration	Principal Reporter’s and Directors’ remuneration	Available from SCRA’s Annual Reports and published accounts see Annual Accounts 2008/09	Website	None
Finance contact		See Annex 1 – Contact Information	Publication Scheme	None
Procurement policies and procedures	Procurement Policy	See Procurement page	Website	None
Procurement contact	Contact information for procurement and purchasing information	See Annex 1 – Contact Information	Publication Scheme	None
Environmental Policy	Environmental Policy Statement on the Environment	Environmental Management Policy Statement	Website	None

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5. Corporate Planning

This class provides information on SCRA’s strategic and business plans.

Sub-classes	Class definition	Examples/Comments	Manner	Fee
Corporate Plan	SCRA’s Corporate Plan	Corporate Plan 2008-11	Website	None
Business Plan	SCRA’s annual business and other plans	Business Plan 2010-11 North Regional Plan 2010-11 West Regional Plan 2010-11 East Regional Plan 2010-11 Central West Regional Plan 2010-11 Head Office Plan 2010-11 Previous plans are available on request from inforequest@scra.gsi.gov.uk	Publication Scheme	None
Planning procedures	Internal procedures for planning	The Performance Management Framework is available on request from inforequest@scra.gsi.gov.uk	Publication Scheme	None
Performance Indicators	Indicators used by Board and senior management to measure overall organisational performance	See Facts & Figures page within Publications section	Website	None
Planning contacts		Annex 1 – Contact Information	Publication Scheme	None

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6. Policy and Guidance

This class covers SCRA’s major policy and guidance documents for Reporters and other staff that are not included elsewhere in this publication scheme.

Sub-classes

Class definition

Examples/Comments

Manner

Fee

Notes

Policies

Major policy and strategy documents

Communications Strategy (includes media strategy)

SCRA Research Programme 2009-10 and 2010-11

Publication Scheme

Guidance

Major guidance documents

Fundamental Practice Principles

Framework for Decision Making by Reporters

SCRA’s Practice Briefing Notes (internal briefing notes on practice issues) and XplaNotes (internal briefing notes on policy issues) are currently under review, please contact inforequest@scra.gsi.gov.uk for further information

SCRA’s Complaints Protocol is currently under review, for further information, please see the Complaints page

Publication Scheme

Website

Website

None

Some of this information may be exempt.

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7. Human Resources

This class covers information on SCRA’s strategy and management of human resources. It does not cover information relating to individual members of staff as this is exempt from disclosure as personal information. The information available covers Personnel policies and procedures.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Staff profile	Statistical information on staff	Information at organisational level by gender and age For information by grade, please contact recruitment@scra.gsi.gov.uk	Website	None
Recruitment policies	Policies and procedures relating to recruitment	Recruitment and selection procedures	Website	None	All SCRA personnel policies and procedures are available in SCRA’s Personnel Manual
Employment terms	Generic terms and conditions of employment	SCRA's Salary grades and scales are currently under review, for further information please contact recruitment@scra.gsi.gov.uk Annual holidays policy Flexible working policy	Website	None	As above
Performance management	Information on the appraisal process	Appraisal Scheme	Website	None	As above
Promotion	Information on policies and procedures related to promotion and re-grading	Acting up procedure Contact recruitment@scra.gsi.gov.uk	Website	None	As above
Pensions	Policies and guidelines on pension arrangements for staff	Contribution rates (organisational and individual) can be found on the Staff Benefits page under 'Final Salary Pension Scheme' section SCRA's Retirement policy is currently under review, please contact recruitment@scra.gsi.gov.uk	Website	None
Discipline	Disciplinary procedures and policies	SCRA's Disciplinary procedure is currently under review, please contact recruitment@scra.gsi.gov.uk Whistle blowing policy	Website	None	As above
Grievance	Grievance procedures and policies	SCRA's Grievance policy is currently under review, contact recruitment@scra.gsi.gov.uk	Website	None	As above
Equal opportunities	Equality and diversity policies, including race equality	SCRA's Equal Pay Audit and Equal Opportunities policy are currently under review, please contact recruitment@scra.gsi.gov.uk	Website	None	As above
Employee relations	Collective bargaining and consultation procedures with recognised Trade Unions and Professional Organisations	Joint Negotiating Committee membership,Terms of Reference Unison – single union agreement Contact recruitment@scra.gsi.gov.uk	Website	None
Staff development	Policies and procedures relating to the ongoing development of staff	Induction Guidelines for Managers Training Plan (contained in People Strategy) Training and development policy Contact recruitment@scra.gsi.gov.uk	Website	None	As above
HR Contact		See Annex 1– Contact Information.	Publication Scheme	None

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8. Health and Safety

This class covers about SCRA’s health and safety policies, procedures and record.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Policies	Policies, procedures and guidelines relating to health and safety	Health and Safety Policy Statement SCRA’s Risk Policy and Risk Register are currently under review, please contact inforequest@scra.gsi.gov.uk for further information	Publication Scheme	None
Monitoring	Mechanisms for monitoring and reporting on health and safety issues	Annual Report 2008/09 Reports to SCRA Board: September 2009 March 2010	Publication Scheme	None	Some of this information may be exempt
Emergencies		SCRA’s First aid arrangements are currently under review, please contact inforequest@scra.gsi.gov.uk for further information	Publication scheme	None
Contact		See Annex 1 – Contact Information	Publication Scheme	None

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9. Property

This class covers information on SCRA’s offices. Most SCRA offices combine staff office space and facilities for Children’s Hearings. Headquarters and some regional offices are purely administrative. Classes in this section cover information on a strategic level on SCRA’s management of its estate.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Description of estate	Overview of SCRA’s estate	Locations, numbers and usage of major centres and out-reach centres	Publication Scheme	None
Policies	Major policy and strategy documents	SCRA Property Strategy - June 2010 Children and Families Survey Location policy	Publication Scheme Website Publication Scheme	None
Contact		See Annex 1 – Contact Information	Publication Scheme	None

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10. Information Services

This class covers information on information services in SCRA.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Computing facilities	Description of facilities	SCRA's ICT infrastructure is supported by the Scottish Government's shared services Scots Connect who provide a range of services including: Scots Connect help desk service GSI network connection Telephony support Blackberry support service ICT training Consultancy Procurement Lociga continues to to support and host SCRA's key application the Referrals Administration Database (RAD).	Publication Scheme	None
Information classification	Policies and guidance	Information Classification Guidance Information Classification Policy These policies are available on request, please contact inforequest@scra.gsi.gov.uk	Publication Scheme	None
Information security	Policies and guidance	Information Working Group Report - October 09 Information Security Handbook Information Security Policy Internet and e-mail policy Malicious Software Policy These policies are available on request, please contact inforequest@scra.gsi.gov.uk	Publication Scheme	None
Contact		See Annex 1 – Contact Information	Publication Scheme	None

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11. Publications and Related Material

This class lists SCRA publications and other information that has been released.

Sub-classes	Class definition	Examples/Comments	Manner	Fee	Notes
Statistical Information
Facts and figures	Data on children referred and related information on process of cases	Data covering 2008/09 at local authority and national level is available from the Annual Report page and from SCRA's Online Statistical Service 2008/09	Website	None	All data is aggregated to protect identities of children, as required by the Data Protection Act 1998
Annual Reports		SCRA Annual Reports from 1996/97 onwards, see Annual Report page within Publications section	Website NB. Reports prior to 2000-01 are only available as paper copies	None
Statistical Bulletins		Produced by Scottish Office from 1976 to 1995/96, and by SCRA from 1996/97 to 2000/01, available via inforequest@scra.gsi.gov.uk (1986 Statistical Bulletin is not available) Thereafter, refer to Annual Report page	Website All reports prior to 2000-01 are only available as paper copies	None
Fast Track Hearings Pilot		Updates on progress of Fast Track Hearings pilot to reduce the numbers of persistent young offenders. See Research Archive page within Publications section.	Website	None
Staff newsletter	Internal staff newsletter	National Reporter Summer 2010	Publication Scheme	None
Briefing material
Parliamentary Briefing Note		Key information on Children’s Hearings System See SCRA briefing Pack on Information Leaflets page in Publications section	Website	None
Frequently Asked Questions		FAQs on Children’s Hearings System See Frequently Asked Questions	Website	None
SCRA Press releases		Press releases issued by SCRA on a range of issues related to Children’s Hearings system, see Latest News section of home page Copies of previous press releases are available on the News Archive page	Website	None
SCRA responses to Scottish Government and other consultation exercises	SCRA responses to consultation exercises on issues relevant to Children’s Hearings System	See Consultations & Evidence page	Website	None
SCRA evidence to Parliamentary Committees	SCRA evidence to Scottish Parliamentary Committee enquiries and scrutiny of legislation	See Consultations & Evidence page	Website	None
Research reports	Reports on research commissioned by or carried out by SCRA	See Research page		None

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Annex 1 – SCRA's Contact Details

SCRA can be contacted at our Headquarters:

Scottish Children’s Reporter Administration
Ochil House
Springkerse Business Park
Stirling
FK7 7XE

Contact details in our HQ are as follows:

Subject of Enquiry:	Person responsible	Telephone	Email
General	Head Office Reception	01786 459500
Freedom of Information	Nick Hobbs (Policy and Public Affairs Manager)	01786 459572	inforequest@scra.gsi.gov.uk
Publication Scheme	Gillian Henderson (Information and Research Manager)	01786 459531	inforequest@scra.gsi.gov.uk
Freedom of Information/Publication Scheme Complaints	Gillian Henderson (Information and Research Manager)	01786 459531	inforequest@scra.gsi.gov.uk
Data Protection	Bruce Knight (IS Security and Technical Assurance Officer)	01786 459560	inforequest@scra.gsi.gov.uk
General Complaints	Eden Denham (Corporate Development Officer)	01786 459534	complaintsorcomments@scra.gsi.gov.uk
Practice	Gill Short (Practice Manager)	01786 459590	childrensservices@scra.gsi.gov.uk
Finance	Ed Morrison (Director of Finance)	01786 459510	ed.morrison@scra.gsi.gov.uk
Procurement	John Stone (Procurement Officer)	01786 459546	john.stone@scra.gsi.gov.uk
Planning	Elliot Jackson (Head of Planning and Strategy)	01786 459578	elliot.jackson@scra.gsi.gov.uk
Human Resources	Maggie McManus (Director of Human Resources)	01786 459520	maggie.mcmanus@scra.gsi.gov.uk
Information Systems	Luc MacIntyre-Beon (IS Manager)	01786 459582	luc.macintyre-beon@scra.gsi.gov.uk
Health and Safety	Joe Rafferty (Learning and Development Manager)	01786 459547	joe.rafferty@scra.gsi.gov.uk
Property	Ian Allen (Head of Property)	01355 590295	ian.allen@scra.gsi.gov.uk

Regional contacts for Freedom of Information and Data Protection Enquiries

If you have an enquiry relating to Freedom of Information or Data Protection, you may direct it to the Service Development Managers in our regional offices in the first instance:

Region	North	East	Central West	West
Name	David Crines	Margaret Taylor	Joe Scanlon	James Doherty
Address	Willow House Stoneyfield Bus. Park Inverness IV2 7PA	Suite 9, Block C 11-16 Kittle Yards Edinburgh EH9 1PJ	Hamilton House Hamilton Business Park Caird Park Hamilton ML3 0QA	Merchant Exchange 10/12 Bell Street Candleriggs Glasgow G1 1LG
Telephone	01463 246864	0131 667 0284	01698 543301	0141 567 7966
E-mail	inforequest@scra.gsi.gov.uk

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SCRA's Publication Scheme

Classes of Information